Record employee hours, overtime, and leave in one portal
Give every employee and supervisor a clear, consistent way to record hours, request leave, and track overtime.
Why it matters: Simplifies payroll review and approvals for supervisors.
This GovGrids solution is an employee time tracking system for managing work hours, overtime, and leave balances. It provides municipal staff with a consistent, digital way to record time worked and gives supervisors and HR staff the visibility needed to review, approve, and report on that time.
How the solution works
Employees log hours worked through the portal, including regular time, overtime, and leave categories such as vacation or sick time. Entries can be reviewed by a supervisor before being finalized, with configurable workflows determining how many levels of approval are required based on department policy.
The portal maintains running leave balances so employees and supervisors can see accrued and available time without checking a separate spreadsheet. Time records are organized by pay period, department, and employee, giving HR and finance staff a structured dataset to work from when processing payroll internally.
- Employee self-service entry for regular hours, overtime, and leave
- Configurable supervisor approval workflow before time is finalized
- Running leave balance tracking by category
- Organized records by pay period and department for reporting
Who uses this solution
Municipal employees across departments use the portal to record their own hours and submit leave requests, reducing reliance on paper timesheets. Supervisors use it to review and approve submitted time before it is considered final, giving them a checkpoint to catch errors or discuss discrepancies with staff directly.
HR staff use the solution to maintain accurate leave balance records and to pull time data needed for internal processing, while finance staff and department heads use reporting views to understand labor costs and overtime trends within their teams. IT administrators manage user access and portal configuration as staffing changes occur.
Workflow and operational benefits
Digitizing timekeeping reduces the errors and delays that come with paper timesheets, since entries are captured directly by the employee and routed through a defined approval workflow. Status tracking shows HR and supervisors exactly which time records are pending review, approved, or need correction.
A digital audit trail of time entries, approvals, and adjustments supports accountability and makes it easier to answer questions about hours worked or leave taken during audits or employee inquiries. Consolidated leave balance tracking also reduces the manual work HR staff would otherwise spend reconciling accrual records by hand.
Why municipalities choose GovGrids for timekeeping
This solution is part of every GovGrids plan alongside all 15 solutions, so cities gain a modern time tracking tool without procuring a separate timekeeping product. Plans start at $1,500 per month, all-inclusive, with population-tiered pricing that reflects the size of the municipality.
Because GovGrids does not require long-term contracts and uses all-inclusive, population-based pricing, municipalities can move away from paper timesheets or aging systems without a large upfront commitment. Employees can log hours and check leave balances from a browser or through the GovGrids iOS and Android apps, which is useful for field and shift-based staff who are not at a desk.
How It Works
- Step 1
Log hours and leave
Employees log regular time, overtime, and leave categories such as vacation or sick time directly through the portal.
- Step 2
Route through supervisor approval
Entries move through a configurable approval workflow, with supervisors reviewing submitted time before it is finalized.
- Step 3
Track balances and reporting data
The portal maintains running leave balances and organizes time records by pay period and department for HR and finance reporting.
Who It's For
- HR Staff
- Finance Director
- Department Supervisor
- Municipal Employee
Frequently Asked Questions
Can employees submit their own hours through the portal?
Yes. Employees enter regular hours, overtime, and leave requests directly, and entries move through a configurable supervisor approval workflow.
Does the portal track leave balances?
Yes. Running leave balances are maintained by category so employees and supervisors have visibility without checking a separate system.
Can approval workflows be customized by department?
Yes. Approval steps can be configured to match each department's supervisory structure and policy requirements.
Is this solution accessible to field and shift employees?
Yes. In addition to the web portal, employees can access timekeeping through the GovGrids iOS and Android apps.
Is timekeeping included in every GovGrids plan?
Yes. It is included with all 15 GovGrids solutions at every plan level with no separate add-on fee.
How is GovGrids timekeeping priced?
GovGrids uses all-inclusive, population-tiered pricing starting at $1,500 per month, with no long-term contract required.
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See It in Action
Every GovGrids plan includes all fifteen solutions for one all-inclusive price, starting at $1,500 per month with no long-term contracts.