Record employee hours, overtime, and leave in one portal

How the module works

Employees log hours worked through the portal, including regular time, overtime, and leave categories such as vacation or sick time. Entries can be reviewed by a supervisor before being finalized, with configurable workflows determining how many levels of approval are required based on department policy.

The portal maintains running leave balances so employees and supervisors can see accrued and available time without checking a separate spreadsheet. Time records are organized by pay period, department, and employee, giving HR and finance staff a structured dataset to work from when processing payroll internally.

• Employee self-service entry for regular hours, overtime, and leave
• Configurable supervisor approval workflow before time is finalized
• Running leave balance tracking by category
• Organized records by pay period and department for reporting

Who uses this module

Municipal employees across departments use the portal to record their own hours and submit leave requests, reducing reliance on paper timesheets. Supervisors use it to review and approve submitted time before it is considered final, giving them a checkpoint to catch errors or discuss discrepancies with staff directly.

HR staff use the module to maintain accurate leave balance records and to pull time data needed for internal processing, while finance staff and department heads use reporting views to understand labor costs and overtime trends within their teams. IT administrators manage user access and portal configuration as staffing changes occur.

Workflow and operational benefits

Digitizing timekeeping reduces the errors and delays that come with paper timesheets, since entries are captured directly by the employee and routed through a defined approval workflow. Status tracking shows HR and supervisors exactly which time records are pending review, approved, or need correction.

A digital audit trail of time entries, approvals, and adjustments supports accountability and makes it easier to answer questions about hours worked or leave taken during audits or employee inquiries. Consolidated leave balance tracking also reduces the manual work HR staff would otherwise spend reconciling accrual records by hand.

Why municipalities choose GovGrids for timekeeping

This module is part of every GovGrids plan alongside all 15 modules, so cities gain a modern time tracking tool without procuring a separate timekeeping product. Plans start at $1,500 per month, all-inclusive, with population-tiered pricing that reflects the size of the municipality.

Because GovGrids does not require long-term contracts and is generally more affordable than legacy incumbents, municipalities can move away from paper timesheets or aging systems without a large upfront commitment. Employees can log hours and check leave balances from a browser or through the GovGrids iOS and Android apps, which is useful for field and shift-based staff who are not at a desk.

How It Works

1. Step 1

   Log hours and leave

   Employees log regular time, overtime, and leave categories such as vacation or sick time directly through the portal.

2. Step 2

   Route through supervisor approval

   Entries move through a configurable approval workflow, with supervisors reviewing submitted time before it is finalized.

3. Step 3

   Track balances and reporting data

   The portal maintains running leave balances and organizes time records by pay period and department for HR and finance reporting.

Who It's For

• HR Staff
• Finance Director
• Department Supervisor
• Municipal Employee

Frequently Asked Questions

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